Bideford and District Pool League 2018

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Finals Night
Tue Jan 31, 2012 12:17 am by JAT
Are there plans to move finals night from 31st March?

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Everybody is welcome here to chat about anything at all.

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 Constitution 2011/12

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Posts : 1670
Points : 8432
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Join date : 2009-05-05
Age : 50
Location : Bideford

PostSubject: Constitution 2011/12   Thu Mar 21, 2013 11:55 am


A. General

1. It is expected that the players will always play the game in the true spirit and in a sporting manner. Violent and offensive behaviour will not be tolerated in Bideford and District pool League and any person/persons reported not playing the game in the true spirit will be dealt with by the committee.

2. Anything not explicitly covered in constitution will be decided by a committee decision

3. The League shall be called the Bideford & District Pool League. The district is defined as a radius of seven miles from Bideford Bridge. Existing venues playing outside the area are still eligible providing they carry on (i.e. summer to summer or winter to winter).
The objective shall be to promote the interests of pool. To organise and carry out championships and competitive games between the registered teams and individual players in membership with the League and to award trophies etc. as may be from time determined. Trophies to be awarded to winners and runners-up.

3. All Captains of winning teams and Competition Cups are responsible for main Trophies and if they change venue during a season they must notify the League secretary of this. All main Trophies, shields and competition cups must be returned cleaned, 14 days prior to finals night. (A letter stating where the trophies are to be taken and a reminder to let the captain/pub know will be sent out a month before finals night.)

4. a) The officers of the League shall be the Chairman, Vice Chairman, Secretary, Fixtures Secretary and Treasurer. The affairs of the League shall be managed by a committee composed of members of the League who shall be elected at the Annual General Meeting or at a Special General Meeting convened for that purpose. The Chairman, Secretary and Treasurer shall be ex-officio members of all committees. The Committee may delegate all or any of their powers to Sub-Committees consisting of such members of their body as they think fit and shall have the power to co-opt. The Secretaries to be paid an allowance agreed at the A.G.M.

b) No votes shall be cast in any meeting unless a quorum is present. The quorum must consist of at least six voting members of the committee, or 50% of the entire committee, which ever is smaller. Two members must include elected officers (i.e. Secretary, Treasurer.)

c) Competition draws may be completed outside of a quorate meeting providing at least 6 individual players in the membership are present, including at least 2 committee members.

5. The officers shall be elected at the A.G.M. and shall hold office until the following A.G.M. when they shall be eligible for re-election. The Committee shall have full power to fill vacancies among the officers of the League between annual meetings. The election of officers shall be decided by a show of hands.

6. The A.G.M. shall be held not later than the first of May in each year and shall be convened by the Secretary sending notice to each team stating the time and place at least twenty one days before the date of the meeting. No rules may be changed except at the A.G.M. Any rule change proposals must be put in writing to the Secretary at least fourteen days prior to the meeting. Upon a requisition supported by at least six members of the committee or six teams in membership, the Secretary shall within twenty-one days convene a Special General Meeting, but such a meeting shall only deal with the particular business for which the meeting is convened.

7. All disputes or protests should be put in writing and sent to the Secretary to be dealt with by the committee. All decisions will be responded to within 14 days after the subsequent committee meeting.
At the discretion of the committee, parties involved in a dispute will be invited to attend the relevant committee meeting.

8. The Secretary must receive all correspondence relating to committee discussions before the meeting is convened. Correspondence received once the meeting has convened will be held over to the next meeting.

9. At the 1984 A.G.M. it was agreed to register the League as members of the English Pool Association. The committee to be responsible for selecting teams to represent our League at Inter-League level.

B. League

1. All teams wishing to play in the League must send a representative to the A.G.M/Registration Night Any team not represented will incur a fine of £10.00.

2. An entry fee of £30 per team, and bond-money of £25 per team shall be paid before the first match is played.
The bond money is a one-off fee and will be refunded at the end of the season if all fixtures are fulfilled.
This money can be carried forward from season to season.

3. All matches must be played according to the English Pool Association (World Eightball Pool Federation) rules.

4. a) A team shall consist of five players, each of whom shall play one game, which comprises of three frames and all three points will be counted. Example: 2-1, 3-0, 1-2 and match results adding up to 15 points (unless both teams have 4 players)
b) No games may be played for ‘double points.’ (i.e.1 match counting for 30 points)
c) Four Players are needed to constitute a team.

5. The home team shall pay for all table expenses.

6. The three frames in any one match must be played on the same table.

7. Any player and all players must be registered by the captain. Each captain must register no more than nine and a minimum of five on registration. Four players may be added at any time during the season, by signing the back of the scorecard and printing their name in such a way that it can be logged by the Fixtures Secretary, but not within the last three games of the season.
An Excess of 9 players signed on will result in a 3 point deduction per player over 9 players.
Transfers between teams may be made subject to rule 16.

8. No team shall include more than two players who have played five times or more in a higher division the previous season except promoted or relegated players.

9. All team captains must be over the age of 18, and is responsible for the entire teams conduct at all times.

10. All matches shall start at 8pm (Sunday matches at 7.30pm). If a player is not available to play the first game it may be claimed at 8.15pm (7.45pm on Sunday).

11. The away team may request the home team to provide a referee for each game as long as they give 7 days notice before the match starts. The referee may be changed from game to game if required. The referee’s decision will be final in any dispute.

12. a) The match pairings will be drawn by the captains and written on the scorecard before the start of play. All names must be written on the card before the start of the first frame.
b) If a team has only 4 players, then a 5 blank player must be included and drawn. If both teams have 4 players, the match will be played for 12 points. (i.e. no 5th pairing/match)
c) The match order may be changed (but not the pairings) in order to accommodate for players needing to leave early/arrive late (for example, players going to/coming from work).

d) One reserve can be nominated but he/she can only play if one of the original players fails to turn up before the start of the last frame. This player must be named on the back of the scorecard before any games commence.

13. All information or comments regarding the match should be written on the back of the scorecard and shown to the opposing captain at the time of writing (or as soon as practically possible.)

14. Coaching, a player is required to play without receiving any advice from other persons relating to the playing of the frames.
Any player receiving coaching should be warned by the opposing captain. If any further coaching occurs, the opposing team may stop the match and the committee will decide any consequences. Any played matches results will stand, and any un-played matches will be replayed at a later date.
All coaching should be reported to the fixtures secretary.

15. Promotion and relegation shall take place each season on a two up two down basis unless otherwise decided by the committee.

16. Any player may transfer from one team to another after they have played a game but must conform to the following conditions:
a) He/She shall notify the Fixtures Secretary before playing.
b) He/She shall not play for the team they wish to transfer to until the League has officially notified them.
c) No player may transfer down a division.
d) Players may transfer at any time, but not within the last three games of the season.
e) Having signed for a team a player may play for another team without a transfer request provided they have not played for the team they originally signed for.
f) A player is only allowed one transfer per season.
g) If a request is denied, a written appeal maybe made to the committee.

17. Any member having played for a team once in the season shall not be eligible to play for any other team except as stated in rule 16.

18. a) The League shall make all fixtures. To postpone any fixture the captain wishing to make the postponement must phone the opposing teams captain, the venue where the match was due to be played and the Fixtures Secretary at least 24 hours before the time of the match, failure to do so will result in a 7 point deduction.
b) If a team does not make any contact at all they will be excluded from the league and a £10.00 fine will occur. The team will not be able to enter the league until the fine is paid.
c) Both teams captains must contact each other within 14 days with four new dates, at least two of the dates must be different days of the week and in separate weeks. League nights (Sunday & Thursday) cannot be used unless by mutual agreement. Failure to do so will result in a 7 point deduction for both teams, the committee will rule if dates are not set. If offending team fails to turn up after committee decision, the offending team will be excluded from the league and players in that team will not be able to play in the Bideford & District Pool League for two years.
d) All matches must be played within 28 days of the original date. Any postponed games not played, the defaulting team will be subject to rule 18e. Any games outstanding at the end of the season cannot be played after the last date of the fixtures, these games will be void.
e) If a team fails to turn up to a rearranged match, the match will be defaulted. The defaulting winning score will be 10-0, with each player receiving 2-0 results (the losing team vice-versa.) This rule does not apply for the last 3 games of the season.
f) If a team cancels late, the offending team will be deducted 7 points and subject to rules 18d and 18e. The captain making a late cancellation must also inform the Fixtures Secretary. There will be a fee of £10.00 which must be paid to the cancelled venue. This must be paid within 14 days. If the offending team does not pay they will not be permitted to play until such fine has been paid. The home team must inform the fixture’s secretary of the new dates.

19. The scorecards from all matches are to be sent to the Fixtures Secretary within 72 hours of the match being played. The scorecards must be handed in at the Palladium Club or the Anchor Inn. It is the responsibility of the winning team captain to ensure this takes place. Late scorecards will result in the winning team being deducted 3 points.

20. In the event of two or more teams being level on points at the end of the season, games shall be played between these teams on a neutral table to decide the outcome. The committee will decide which tables to be used.

21. Any team dropping out of the League for any reason during a season must inform the Fixtures Secretary immediately. If a team drops out of the League without good reason, all points gained against that team will be void throughout the season (up to half way) and the whole team will be banned for two seasons.
If a team drops out of the League, or doesn’t fulfil all fixtures, the team will surrender their £25 bond money.

22. If any player is reported or found to be playing under anyone’s name other then there own, they will have a two season ban.

23. If a team or teams feel that a table or playing conditions in a pub or club are not suitable for the game of pool and three captains hand in a signed complaint to this effect, the committee have the authority to take appropriate action against that team or venue. Any action taken by the committee can only take place as a result of a unanimous decision by the committee.

C. K.O. Competitions

1. Players must have played one games in the current season to play in the Team K.O. Cup competition.
New players cannot be signed on the night.

2. Team K.O. Cup matches may only be cancelled by bringing the match forward. Matches may only be played after the fixture date in exceptional circumstances.

3. The committee will decide which tables to be used and dates for all finals. All finals matches to be played on neutral tables (except for finals played on finals night).

4. a) Competition Draws (Singles, Pairs & Threes) will have deadline for when dates must be given (usually within 2 weeks of the release date) and a deadline for the matches to be played by (usually within 3 weeks after release date).
b) Home player(s)/team to contact away player(s)/team to give 3 dates.
at least two of the dates must be different days of the week, and in separate weeks. League nights (Sunday & Thursday) cannot be used unless by mutual agreement.
c) Failure to give dates or play match in time will result in a walkover given against to the offending player(s)/team. Extensions maybe given only in extenuating circumstances by the fixtures secretary, before the deadlines.

5. For the pairs competition, talking between partners is allowed from the point balls stop moving at the end of a partner’s turn (throughout the opponent’s turn), and until the cue ball is struck at the beginning of the other partners turn. However, only the player whose turn it is, is allowed to touch the table

6. All singles and pairs matches are the best of 9. The finals the best of 11.

7. All matches played on finals night shall be played to time (60 seconds per shot) as per world rules.

This constitution was amended and ratified at the general meeting held at the Liberal Club on 16th October 2011.
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